Job Title: Accounts Clerk
Reports to Financial Controller

Location: Basildon

Salary: Up to £25,000/annum

Summary of Role:
To support effective finance and cash management by raising invoices and processing supplier invoices whilst resolving issues between customers and suppliers

Key Accountabilities and Responsibilities:

1. Create a credit query and share with relevant department to be investigate when customers raise issues. This needs to be escalated to the financial controller if not resolved within 2 weeks.
2. Process supplier and expenses invoices up to agreed departmental limit within in a timely manner
3. Generate sales invoices and credit notes in accordance with standard procedures to ensure effective cash and credit control.
4. Match, check and code supplier invoices onto the system within the same day as received. Investigate any discrepancies within a timely and efficient manner so the invoice can be entered for payment within supplier terms.
5. Access the bank to print off statements and match payments to customer accounts daily so that any financial holds can be lifted to assist sales in meeting their targets
6. Process expense invoices including staff expenses, making sure authorisation has been completed and signed off.
7. Prepare payment run and journals for the Assistant Accountant on a weekly basis
8. Be first point of contact for all relevant enquiries for clients and suppliers
9. Complete and upload EC Sales and intrastat information to HMRC website on a monthly basis
10. Setting up of new client and supplier accounts and maintaining existing account details
11. Ensure filing is completed regularly and accurately
12. Review systems and processes and make suggestions for improvements where necessary
13. Any other reasonable duties as requested by your manager

Key Performance Indicators:

• Less than 10 data errors, per month
• New client and supplier accounts and other financial data is kept up to date
• Customer and supplier invoices, credit notes and other documents are accurately filed the same day they are processed.
• Escalate any customer and supplier disputes to financial controller if no resolution can be sought after 2 weeks

Qualifications and Experience:
Essential
• 3 years accounts experience
• Intermediate Microsoft Office skills, especially Excel
Preferred
• Microsoft Dynamics 2012/Axapta experience

Jobholder Attributes:
• Professional, polite, friendly and amenable
• Excellent attention to detail
• Strong data input abilities
• Professional telephone manner
• Well organised and able to follow instructions/procedures
• Able to work alone and within a team
• Willing to learn from management and colleagues
• Willing to be flexible and take on additional tasks
• Able to manage their time effectively

If interested please apply now or call 01268971950 to discuss the role or please email nicki.lashmar@adore-recruitment.co.uk.


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